Software & Cloud Analytics Software spent optimization and roadmap

What's your game plan?

Crayon Agreement Optimization Help companies to succeed in contract negotiations

Crayon Agreement Optimization is a four-step Crayon framework to help organizations succeed in contract negotiations from a position of knowledge and strength. The five stages analyse what is deployed vs entitlements, roadmap future business needs, develop scenarios based on findings, assist in contract negotiation, and implement agreement structure. 

Agreement Optimization Process


Compliance report - Based on data gathering model we will develop reports for license and subscription deployments, Effective License Position (ELP), Report comparing the entitlements and deployments, GAP Analysis, Risk assessment and uncovering opportunities for improvement

Roadmap and strategy - Management report outlining the customers technology roadmap and license consequences as well as scenario analysis comparing the TCO for different contract options

Microsoft 365 usage and optimization report - Providing customers with visibility into their usage with recommendations for cost savings and potential plan changes.

SCA License Advisory - On demand license consultancy with access to our team of more than 400 licensing consultants and experts with unlimited inquires, discounts on training, and consulting days.


  • Gives point in time intelligence on your Software & Cloud estate providing clarity to support ongoing strategic business decision making
  • Identifying software cost savings opportunities. Becoming more agile through better use of resources, depreciation of the not used “on shelf” subscriptions and pay exactly what you use
  • Technology roadmap based on the organization needs and plans using the latest technology products and optimization of the software costs by mixing different licensing programs and options
  • Decreasing of compliance and audit risks and monetized reporting charting savings and cost avoidance
  • Receive on-demand licensing consultancy and support with SLA

Why Crayon?

Crayon Provides unrivalled expertise in:

  • License Management
  • SAM and Cloud related analysis and reporting
  • A unique standardised cloud-based delivery platform for all Crayons’ services

Crayon are the global software and cloud experts. We help you gain clarity from complexity, optimize the ROI from your technology investments and simplify and secure your journey to digital transformation. We are trusted advisors to many of the world's leading organizations and provide end to end licensing, technical and support and services that allow you to use as much or as little of our capabilities as you need.

Steps in your software compliance journey Which services fits best to your business needs

Microsoft Baseline Engagement

The first step to software compliance is to see exactly what is entitled and deployed. This will be mapped with the company licenses and subscriptions procured and will provide information about the over licensed and under licensed products. By using the service, you will be able to optimize the software spend and reducing the compliance risk. A baseline engagement will provide you immediate visibility into your software estate and give you access to a team of experts to understand your current compliance state. | Find out more 


Microsoft 365 Rightsize

A Microsoft Baseline identifies immediate savings. Do you want to take it a step further and see what software you are actually using based on consumption? Then Office 365 Righstize is your next step. A Rightsize assessment will find true business value in your technology investment and evaluate if you are gaining the most value you could be. | Find out more 


License Advisory Service

Crayon is on your side and always here to answer your questions. License Advisory Service gives you on-demand access to our team of experts professionally answering licensing, terms of use and agreement questions. We have Software and Cloud Analytics and Cloud Consultants readily available. With agreed upon response times, it's time for you Ask The Experts. | Find out more